Personalised Cards, Postcards and Letters for Gyms
Keep your gym top-of-mind and cut member churn with handwritten-style cards, postcards and letters sent directly to your members' doormats. Connect your CRM or upload your member list, and we'll design, print and post personalized mailers featuring custom QR codes, personal landing pages and video messages. From welcoming new starters to winning back lapsed members, automated physical post creates meaningful personal connections that digital ads simply cannot match.
Free to try · printing and UK postage included when you send
When gyms send post
Six moments that work — each card written for the person it goes to.
New Member Welcome
Sent automatically two days after a new member joins your gym.
“Hi Sarah, welcome to the family! We're thrilled to have you training with us. Scan the QR code to watch a quick welcome video from our coaching team and claim your free personal training induction.”
100th Workout Milestone
Triggered when a member logs their hundredth check-in.
“Huge congratulations Sarah! Hitting 100 sessions is a massive achievement and shows real dedication. We've added a complimentary smoothie voucher to your account — scan the QR code on this card to collect yours on your next visit.”
Lapsed Member Win-Back
Posted when a member hasn't swiped in for over thirty days.
“We miss seeing you on the gym floor, Sarah! Life gets busy, but your fitness goals are still waiting. Scan the code to unlock an exclusive no-joining-fee offer and book a free catch-up session with one of our trainers today.”
Birthday Greeting & Gift
Dispatched one week prior to a member's birthday.
“Happy Birthday, Sarah! To help you celebrate, we're giving you a free guest pass so you can bring a friend along for a workout, plus a complimentary post-workout protein shake on us. Scan your personal code to claim!”
Membership Anniversary
Sent on the anniversary of the member's join date.
“Happy anniversary, Sarah! You've been part of our community for a whole year now, and we love having you with us. Scan the QR code to review your progress stats and leave us a quick Google review!”
Refer-a-Friend Promotion
Mailed to active members during seasonal referral promotions.
“Training is always better with a buddy, Sarah! Bring a friend to the gym this month and you'll both get a free month on us. Scan the QR code to send your friend a free seven-day trial pass straight away.”
Automate Member Engagement Effortlessly
Connect your gym management platform or CRM via HubSpot, Zapier or API to automatically trigger personalized mailings based on attendance, birthdays or milestones. We handle printing, postage and delivery so your team can focus on the gym floor.
Track Real ROI and Scan Rates
Every card features a unique QR code leading to a bespoke landing page for that individual member. Monitor scans, track video views, collect Google reviews and measure campaign conversions in real time.
Stand Out Beyond the Inbox
In an era of crowded email inboxes and missed push notifications, physical post gets noticed and remembered. Tailored messaging with your logo and branding builds strong emotional loyalty and reduces member retention churn.
Questions gyms ask
How does automated posting work with our gym management software?+
You can connect your system using our integrations for Zapier, HubSpot, Shopify or our direct API, or simply upload a CSV file. Once set up, triggers like a missed workout threshold or birthday will automatically prompt us to print and dispatch physical mail with postage included.
What personalisations can we include on the cards and letters?+
Beyond using member names and tailored text, we can embed unique QR codes linking to personal video messages, trackable offer codes, and quick-click Google review buttons. For corporate accounts or local business outreach, we can even include images of their premises and logos.
Is UK postage included in the service?+
Yes, full UK postage is included with every card, A5 postcard or letter we send. There are no hidden delivery fees, meaning you know exactly what each campaign costs upfront.
How do we track whether members respond to the direct mail?+
Every mailer features a unique QR code linked to a personal landing page tailored to that member. You can track QR scans, link clicks, video views and offer code redemptions in real time to measure your exact return on investment.
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Put in your website — our studio makes a card and postcard from your gym to your customers. Free.
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